Interviewer Best Practices
The AAP interviewer serves as the most direct point of contact between the Alumni Admissions Program and a prospective student. Occupying the “front lines”, so to speak, the interviewer can significantly impact an applicant’s perspective on Georgetown. It is the AAP member’s role to interview students in an effective and timely manner, submit reports with the same thoughtfulness and timeliness, respond appropriately to requests from the local Chair, review communications from the Admissions Office, and contribute toward a positive view of Georgetown in his/her local area.
Conduct in-person interviews of at least thirty minutes.It is essential that you spend adequate time with an applicant, such that you (1) are able to effectively assess the applicant and (2) set an engaging tone throughout the interview, indicating that both you and Georgetown care about spending time with this applicant. Unreasonably short interviews leave students with the impression that they are not worthy of Georgetown’s time, which is certainly not the goal of the AAP.
Host the interview in a location that is mutually convenient to both the applicant and yourself.Interviews should be held in places that will be conducive to discussion and comfortable for the student. A private office, a classroom at the student’s school, or a quiet coffee shop all fit that description. The Admissions Office strongly advises against conducting interviews in the home of the interviewer. If geographic distance is a concern, contact your local AAP Chair to ask if a phone or Skype/Facetime interview may be appropriate or if the applicant may be reassigned.
Dress appropriately for a professional – if casual – interview.Your own choice of dress sets the tone for applicants. Sloppy, disheveled clothing does not make a good impression.
If unable to conduct an interview, notify your Chair with substantial time to reassign.We understand that schedules may change with little notice, and conflicts are, at times, unavoidable. However, the sooner you notify the Chair of your inability to interview, the sooner he/she can reassign the candidate to an available interviewer. Do not “hold on” to interviews, as you may leave inadequate time for the student to be assigned to another AAP member.
Submit reports within the Admissions-mandated deadlines.We strongly suggest submitting reports within two weeks of the interview. If you fail to submit the report by the mandated deadline, the Admissions Office cannot guarantee that your interview will be taken into consideration during application review.
Submit detailed reports of high quality.Please ensure that your report is detailed enough that it provides helpful information for the Admissions Committee. One or two sentences is not sufficient and does not give us adequate context or evaluative material. While writing your report, keep in mind that the Admissions Committee will have the student’s transcript and list of extracurricular activities. Provide context for your rating and examples supporting any conclusions that you make about the student.
Do not discuss or conjecture a student’s likelihood of admission.The interview is only one piece – albeit important – of the application. It does not present the “whole picture” of a student’s application, and transcripts or other materials presented by the student at the interview are (1) not requested by Georgetown and (2) insufficient to form an adequate notion of the student’s probability of admission. Please do not set student expectations by providing your own evaluation of their “chances,” as you may be setting them up for disappointment, as well as putting yourself in an uncomfortable situation.
Respond in a timely manner to the Admissions Office, your local AAP Chair, applicants, and families.We expect interviewers to respond in a timely (though reasonable) manner to requests from the Admissions Office and your local Chair. Additionally, applicants and families may contact you with follow-up questions, many of which can be time-sensitive. Please respond to AAP-related communications as needed, referring students and families to the appropriate contact when necessary.
Do not establish social connections or relationships with students on social media sites or apps.All communication between interviewers and students should be related to university-affiliated business while students are in the midst of the application process.
Congratulate admitted students after admissions decisions are released.If one of your interviewees is admitted to Georgetown, call or e-mail him/her to congratulate the student, and ask if he/she has any additional questions or concerns. Interviewers wield substantial influence over a student’s perception of the university, and you may greatly impact a student’s decision to attend.
Make every effort to attend local meetings and recruitment and yield events.The AAP Fall Meeting serves as a helpful way to stay “up-to-date” on campus events, admissions policies, and school culture. Admitted Student Receptions are most successful when a number of admitted students and alumni are both in attendance, as alumni showcase the local Hoya community.
Remain informed in regard to Georgetown’s policies, activities, and trends through the AAP Newsletter, University website, and any other means available.